TWO TIPS TO IMPROVE YOUR PERSONAL EFFECTIVENESS

Whether you are a soccer Mom or a busy executive, adopting these two tips into your life can change your personal effectiveness for the better.

TIP ONE:  CAPTURE WHAT YOU NEED TO ACCOMPLISH IN A "TO DO" LIST

This is probably the single most important step in bringing control and focus to the chaos that is your life sometimes.  The way your brain works is like this...if you have something you need to accomplish and you don't define the next step you need to take to accomplish that task, your brain is going to continue to remind you that it needs to be done.  It's just the way your brain functions (medical research proves it!).  You will be sitting somewhere trying to focus on what you are doing and all of a sudden that unsettled/unplanned thing you need to accomplish is going to pop back into your mind causing you to lose focus on what you're working on.  Next thing you know there's another one popping up.  And pretty soon you're not getting anything done but thinking about all the things you need to do.  It happens to most of us frequently!

So here is TIP ONE.  When you think about that "something" you need to accomplish simply ask yourself "what is the next thing I need to do to accomplish it?".  If you can complete that next step in a few minutes - just do it.  If it takes longer than a few minutes to accomplish it write down the next action you need to take on your "To Do" list .  For example, if on Monday the reminder in your car tells you the oil needs to be changed, the next thing you might do is decide you are going to accomplish that on Thursday at the Jiffy Lube.  Simply write down "Change Oil in Car at Jiffy Lube on Thursday" on your "TO DO" list.  That decision has been made.  You'll be amazed at how this keeps all those nagging things you need to do from continually popping into your head and stressing you out.

TIP TWO:  WORK YOUR LIST

So you've captured all these next steps or "TO DOS".  Now your thoughts are not continually being bombarded by all these things you need to accomplish.  That's because you've decided what to do about them and have those actions captured on your "To Do" list.  Your brain is happy that you've done that and is not bothering you with it anymore!

Well a list by itself doesn't get anything done, right?  So here is TIP TWO.  Each day should be preceded with a review of the things that need to be accomplished on your list that day.  You can do that review the night before, the morning of the day or whatever works best for you.  But the main thing to remember is to keep marking things off that list each day so the list doesn't continue to grow faster than you are completing things.  You can also use a calendar to help you track time driven "to dos" if that works better for you.  If the bills need paying by the 26th and you've decided to pay bills on the 24th simply write down "Pay the Bills" on the 24th in your calendar.  You're done.  Simply reviewing your list and deciding what you can get done that day will work fine for most of us.  By staying on top of your "to do" list you'll feel a sense of accomplishment that leads to the peaceful feeling that you are in charge and on top of the things in your life.

CLOSING THOUGHTS:

There are many resources out there to help you improve your personal effectiveness.  Author David Allen has a particularly helpful book entitled "Getting Things Done" which can be purchased from the author's website  http://www.davidco.com/, at online retailers such as Amazon.com http://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0142000280 or in most large chain book stores.  It is packed full of ideas, practical approaches and research backed methods to improve personal effectiveness.  It has tips that work in the home as well as in the workplace.

If you'll just work at these TWO TIPS TO IMPROVE YOUR PERSONAL EFFECTIVENESS your productivity will increase, you'll see an improvement in your anxiety level concerning the things you need to accomplish and you'll feel a much greater sense of confidence as you mark things of your "TO DO" list.